Formerly known as Google Apps, the recently rechristened G Suite has helped millions of businesses enhance the productivity of their staff, thanks to its cloud-based solutions that allow its users to connect and collaborate with each other, work on various projects, and access files anytime. If your business is still relying on traditional office software, you’ll want to switch to G Suite since the future will mostly be in the cloud. But whether you’re completely new to G Suite or not fully realizing its potential just yet, you’ll want to take note of the following G Suite tips and tricks that you should know about as there’s no telling when you’re going to need them:
1.) Use Google Groups to send a single email to several employees at once.
If your business has more employees than the number of fingers in your hand, problems regarding sending group emails can ensue. If you’ve sent an urgent group email to some of your employees in a certain team, but you’ve forgotten to include a few names in there, it can cause a communication breakdown within your business. Even if you’ve successfully recalled which among your employees in a certain team are supposed to be in your urgent email, you’ve wasted valuable time entering their names one by one which you could’ve used to perform your other business duties instead.
With Google Groups, you can segment your employees into groups whether based on your business’s organizational chart or some other system you have. Each group will then have a specific email account. All you’ll need to do is to go to your G Suite toolbox, select the Groups application, and then click Create Group. No more need for you to recall so many names as you can send an email to a group email address.
2.) Use canned responses to make prepared email replies
Another productivity killer that you may be experiencing in your business is when you receive the same questions via Gmail. It takes some time to type individual responses to each of their concerns.
What you can do instead is go to the Settings option of your Gmail account, click Labs, and enable Canned Responses (Templates). Once done, you can compose your prepared email reply in your Gmail’s New Message form, click the small triangle below it, go to Canned responses, and then click New canned response. You can label each of your canned responses for easier tracking on your end.
3.) Use Google Forms to make surveys
If you’ve sent an email containing several questions for your employees to answer, keeping track of their email responses can get rather time-consuming as you tally each of their answers.
Instead of using Gmail, you can make a survey form in Google Forms. It’s entirely up to you if you want to put multiple choice options, checkboxes, lists, or scales of one to ten in the survey form that you’ll be composing. You can also make your survey form more visually appealing so that your employees won’t have to come across too much whitespace while filling it up. You can then track each of your employees’ answers in the survey form that you sent them with Google Sheets.
As more and more businesses are looking towards cost-effective office applications that enhance staff productivity and foster user collaboration at the same time, cloud-based solutions such as those included in Google’s G Suite are transforming the way that things get done in offices all over the world. With tools ranging from email and scheduling services to document and website creation, G Suite has been helping its users get more work done compared to if they’re still using traditional office software. The above-listed G Suite tips and tricks that you should know about should help you get even more work done so that your business can prosper in this digital age where almost everything gets done in the cloud.
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